Published May 2024

1 Pembroke Fencing Club Policy  

Child Safeguarding Statement 2024

Pembroke Fencing Club (PFC) provides sporting activities and opportunities for children and young people through several of our programmes at St. Conleth`s College and Dalkey Loreto Sports Hall.

PFC is committed to safeguarding children and young people. All club officials and volunteers working with children, seek to create a safe environment for children and young people to participate in sporting activities. We have created a Safeguarding Risk Assessment that indicates the areas of potential risk of harm for children on premises used by the club, the likelihood of the risk occurring, and the required policy and guidance or process documents required to alleviate the risk.

We have the following procedures in place as part of the PFC Safeguarding Code in addition to our Risk Assessment outlined above:

  • Procedures for the management of allegations of abuse or misconduct by club officials or volunteers against a child availing of our programs.
  • Procedure for the safe recruitment of officials and volunteers to work with children in our activities through Garda Vetting.
  • Procedure for access to child safeguarding training and information for officials and volunteers, including the identification of the occurrence of harm.
  • Procedure for the reporting of child protection or welfare concerns to the Statutory Authorities.
  • Appoint mandated officials who are the point of contact in respect to Safeguarding for this statement.

The PFC Mandated Officials who under the Children’s First Act 2015 have a legal obligation to report harm to children are:-

 

 Gerardo Sosa Smatrala            Email:  gerardososamerida@hotmail.com   Phone: (085) 735 6380

PFC recognise that implementation is an ongoing process and is committed to the implementation of this Child Safeguarding Statement and the procedures involved. For queries on this Child Safeguarding Statement, please contact one of the PFC Mandated Persons outlined above.

The Child Safeguarding Statement will be reviewed every year alongside our Child Protection and Safeguarding Policy.

 

Signed:                                                                                 Date: 

Philip Lee,                                                                                       23rd May 2024

Chairman, Pembroke Fencing Club,                                                   

Review No. 1 Next Review May 2025                                                 

1.0 PREAMBLE

1.1 STATEMENT OF PURPOSE AND INTENT 

Pembroke Fencing Club's (PFC) Child Protection & Safeguarding Policy aims to ensure its core values, ethos and the good reputation of PFC are maintained by the highest standards, positive behaviours and attitudes. The PFC Child Protection & Safeguarding Policy shall assist and enable PFC & its Staff in ensuring that every child, young person or adult involved in any sports activity, whether competitive or social within PFC and its facilities is treated with respect and dignity, and is safe and protected from all forms of abuse. 

PFC Child Protection & Safeguarding Policy applies to the following, without exemption whether they are in a paid or unpaid/voluntary capacity: 

  1. Board members of PFC;
  2. PFC Officials – Full-time; Part-time and volunteers;
  • PFC Support personnel (e.g. Drivers);       PFC Coaches, Assistant Coaches, Managers and Trainers; 
  1. Fencers and participants;
  2. Guest Referees, Adjudicators, Assessors and other officials;
  • Other invited guest organisations or associations using PFC programs;
  • Any other person(s); groups; organisation or associations that participate in PFC -organised activities on a casual or formal basis;
  1. Parents, guardians, carers; spectators and sponsors to the full extent that is possible.

1.2 STATEMENT OF EQUALITY, VALUES AND PRINCIPLES  

Fencing is a competitive sport and PFC encourages all members to improve themselves through training, coaching and practice. Success is the product of an individual fencer’s commitment, talent, dedication and practice. PFC and PFC Officials commit to its Values and Principles by: 

  1. Creating and maintaining an environment that does not discriminate, directly or indirectly, on grounds of gender, marital status, family status, sexual orientation, religious belief, political opinion, age, race or ethnic origin, and membership of the Traveller community. ii. Respecting and valuing the broad diversity of persons within PFC and reflective of society at large and, is committed to treating all persons in an equal and fair manner.

PFC has limited resources and capabilities which are restricted by the facilities available by arrangement from third parties. Due to the specialist training, equipment, facilities and dedicated personal required PFC are unable to provide wheelchair fencing or training for individuals with disabilities requiring similar highly trained personnel and/or supervision. 

1.3 TYPES AND DEFINITIONS OF CHILD ABUSE  

Child abuse can be categorised into four different types: 

  1. Physical abuse
  2. Emotional abuse,
  3. Neglect
  4. Sexual abuse.

A child may be subjected to one or more forms of abuse at any given time. 

The following are the definitions of each form of abuse as per the “Children First: National Guidance for the Protection and Welfare of Children” (2017): 

Physical Abuse is defined as:- “Physical abuse is when someone deliberately hurts a child physically or puts them at risk of being physically hurt. It may occur as a single incident or as a pattern of incidents.” 

Emotional Abuse is defined as:- “Emotional abuse is the systematic emotional or psychological illtreatment of a child as part of the overall relationship between a caregiver and a child. Once-off and occasional difficulties between a parent/carer and child are not considered emotional abuse. Abuse occurs when a child’s basic need for attention, affection, approval, consistency and security are not met, due to incapacity or indifference from their parent or caregiver.” 

Neglect is defined as:- “Neglect occurs when a child does not receive adequate care or supervision to the extent that the child is harmed physically or developmentally Is generally defined in terms of an omission of care, where a child’s health, development or welfare is impaired by being deprived of food, clothing, warmth, hygiene, medical care, intellectual stimulation or supervision and safety.” 

Sexual Abuse is defined as:- “occurs when a child is used by another person for his or her gratification or sexual arousal, or for that of others.”  

Other forms of abuse within sport include 

  • Verbal Abuse
  • Hazing

*Harm can be defined as the ill-treatment or the impairment of the health or development of a child. Whether it is significant is determined by the child’s health and development as compared to that which could reasonably be expected of a child of similar age.

1.4 CHILD SAFEGUARDING STATEMENT  

Section 11(3) of the Children First Act 2015 requires organisations that are providers of relevant services under Schedule 1 of the Act to prepare a Child Safeguarding Statement. This written statement specifies the service being provided and the principles and procedures to be observed to ensure, as far as practicable, that a child availing of the service is safe from harm.

The PFC Child Safeguarding Statement has been circulated to all  PFC officials and members. PFC displays the Child Safeguarding Statement publicly and, it is also available to parents and guardians and members of the public upon request. 

The PFC Child Safeguarding Statement will be reviewed every year, or sooner if there has been a material change in any of the issues to which it refers.

1.5 RISK ASSESSMENT 

Section 11(1)(a) of the Children First Act 2015 defines risk as “any potential for harm to a child while availing of the service.” Section 2 of the Act defines harm as follows: 

“harm means in relation to a child – 

  1. Assault, ill-treatment or neglect of the child in a manner that seriously affects or is likely to seriously affect the child’s health, development or welfare, or
  2. Sexual abuse of the child, whether caused by a single act, omission or circumstance or a series or combination of acts, omissions or circumstances or otherwise.”

Section 11(1)(b) of the Children First Act 2015 includes a duty to carry out and include written risk assessments within Child Safeguarding Statements and to specify the procedures that are in place to manage these risks. Accordingly, PFC will conduct and compiled a written risk assessment. Both it and the additional procedures required to manage any risks identified will be placed in the Appendix.

2.0 POLICIES

2.1 SUPERVISION AND DEPLOYMENT OF PFC OFFICIALS

From the associated perspectives of Health & Safety and Child Protection & Safeguarding, to reduce and minimise any potential risk of injury to children and young people while ensuring adequate cover remains in case of an emergency, when working with children and young people and in accordance with the ratio recommended by Irish Sports Council Code of Ethics, PFC will apply the supervision guide ratio standard of:-

Age

No. of Supervisors

No. of Children/Young Persons

Under 12 years

1

8

12 years and over

1

10

Additionally, good practice means that at least one other person shall be present at all activities to safely supervise children and young people. 

As a general guide, some examples of factors taken into consideration in determining how many persons are required to safely supervise children: 

  • The number of children and young people involved in the activity;
  • The age, ability and experience of the children and young people participating in the activity;
  • The ‘risk assessment’ associated with the activity being undertaken;
  • Where there are mixed gender groups, it is preferably to have one male and one female as supervisors.

2.2 BULLYING

PFC is fully committed to fostering a caring, friendly and safe environment for everyone whether they are competitively or socially involved in any sports activity so they can participate in a relaxed, safe and secure atmosphere. Accordingly, bullying of any kind is unacceptable in sports & its environments and, it will not be tolerated under any circumstances at PFC. 

Examples of a bully in sport can be: 

  • a parent who pushes too hard
  • a coach who adopts a ‘win at all costs’ philosophy
  • a fellow sportsperson who intimidates or ridicules a peer
  • a club official who places unfair pressure on a person
  • a spectator who constantly shouts abuse or gestures at players; coaches; club or facility officials and other spectators

In the event where bullying does occur, all participants; PFC Officials and volunteers or parents should be able to tell and know that incidents will be dealt with promptly and effectively. Reporting of any bullying incidents may be made by any child or young person or, on their behalf by their Parent or Guardian to a member of PFC Officials or Volunteers or, directly to the Mandated Person / Deputy Mandated Person.

2.3 CHANGING ROOM 

Where practicable, children and young people shall be provided with separate gender-changing rooms. PFC Officials of the opposite gender shall NOT be present whilst children or young people are showering or changing.

If a child or young person is uncomfortable changing or showering in public, no pressure should be placed on them to do so and they should be encouraged to do this at home. 

In line with Principle 2.7, all children/young people; parents/guardians; PFC members and any other persons who may be present, should be aware that NO photographic equipment including cameras, video cameras, mobile phones with photographic capabilities etc. should be used in the changing rooms.

2.4 TOILETING 

When the PFC is facilitating or has organised a series of activities or camps for children or young people, to facilitate the smooth operation of rest breaks and/or toilet breaks, PFC Officials shall operate a supervised toileting system. 

Where a child or young person is considering attending or participating in any activities or sports camps organised by PFC, and has specific toileting/intimate care needs, it may be necessary that before such attendance or participation, a meeting is held between all parties concerned where the needs of the child should be addressed and agreement reached if PFC can meet those needs.

2.5 EMERGENCY PROCEDURES

  1. Accident procedure:
  2. A Safety Statement has been prepared and is reviewed on an annual basis.
  3. All PFC Officials must be familiar with the Safety Statement.
  • PFC maintains an up-to-date register of the contact details of all children/young people involved in any activities associated with PFC.
  1. Children’s/young people’s details should be cross-referenced between the Incident/Accident Book and files.
  2. PFC has public liability insurance.
  3. External organisations with which PFC has dealings must provide proof of public liability insurance.
  • First Aid boxes are readily available and their locations are known to PFC Officials.
  • First Aid boxes shall be regularly checked to ensure that they are fully equipped by a designated member of PFC Officials to ensure that any out-of-date or missing items are replaced.

Substances, which may cause allergies, are not to be included in the First Aid box. 

  1. Availability of First Aid is in accordance with PFC Health and Safety guidelines.
  2. Incident/Accident Report Sheets shall be located beside First Aid boxes.
  3. Children and young people are supervised by adults at all times.      Care is taken to ensure no child can leave the venue undetected. 
  • Where feasible, PFC Officials must know which children and young people are present at any given time, while there are at least two adults supervising activities at all times.
  • Notwithstanding, the nature of activities that takes place under the auspices of PFC, PFC shall regularly conduct a risk assessment and record details of risky equipment and/or exercises used and, take appropriate steps to minimise risk.
  1. Additionally, all furniture and equipment are laid out to minimize safety risk
  • Only suitable and age-appropriate objects are available to children.
  1. Accident Report Book in place

Under the Early Years Services Regulations (2016), Early Learning and Care or School Aged Childcare services are required to record any accident, injury or incident involving a child attending PFC (Regulation 16 Record in relation to a preschool service).

An Accident and Incident Form should be filled out, using a pen and completed in full. The person with responsibility for completing this form must include all relevant details of the accident or incident, such as:

  • Location
  • Time and date the accident/incident that occurred
  • Details of the ratios at the time of the accident/incident
  • Details of any injuries
  • Details of PFC Officials present
  • Any action taken to correct the situation and prevent reoccurrence
  • All forms should be signed by a PFC Official in charge of completing the form and should also be signed by the parent/guardian. Children should be identified in the form by using their full name, rather than just a shorthand version.

Any care given in a first aid situation must be documented in line with the service’s policy on accidents and incidents (Regulation 23 Safeguarding Health, Safety and Welfare of Child).

Following each accident or incident, a risk assessment should be carried out.

2.6 LOST / MISSING CHILDREN OR YOUNG PEOPLE 

In the unlikely event that a child or young person participating at PFC activities/sessions/camps, gets lost or goes missing going to & from or during such activities/sessions/camps, with due regard for the immediate safety and welfare of the child or young person, PFC shall ensure that all other children or young people involved in the activity/session/camp are fully accounted for and continue to be supervised appropriately while a search for the child concerned is immediately carried out.

2.7 VIDEO RECORDING AND PHOTOGRAPHY 

In order to reduce the risk of images of children being used inappropriately, unsolicited or illegally by any person(s), PFC has adopted a policy in respect to the taking and usage of images of children and young people via video recording, photography or any other recording device. This is not to avoid or discourage parents/guardians from taking photographs of their children or young people participating in their activities but to ensure that:

  1. Best practice is put in place wherever and whenever photographs and recorded images may be taken and subsequently stored.
  2. All video recording and/or photographing is appropriate and non-intrusive.
  3. Whenever possible, only those who have a right to take videos and/or photographs, do so provided that before taking any recording or image of a child or young person that is not their own, they obtain written permission from a child’s parent/guardian and ensure that the parent/guardian knows the way the image will be used.
  4. The privacy of others is to be respected at ALL times and accordingly, the use of camera phones, videos and cameras inside changing areas, showers and toilets or First Aid areas is strictly prohibited.
  5. Videoing as a coaching aid: Video equipment can be used as a legitimate coaching aid. However, permission should first be obtained from the child or young person and/or the child or young person’s Parent/Guardian.

2.8 ETHNICITY OF CHILDREN AND YOUNG PEOPLE

Children and young people from minority cultural or ethnic groups are additionally vulnerable to all forms of abuse because they may be:

  • Experiencing or being subjected to ongoing racism and racist attitudes.
  • Experiencing racism and prejudices through being ignored by people in authority.
  • Afraid of exacerbating abuse to higher levels if they challenge or report their abuse and abuser to others.
  • Subjected to myths and stereotyping, e.g. all people of a particular culture are good with or hit their children or young people.
  • Wanting to fit in and not make a fuss.
  • Using or learning English as a second language

In line with the Codes of Conduct as per Principle 4 of the PFC Child Protection & Safeguarding Policy, particular care shall be taken by children; young people; parents; guardians and all PFC Officials when working with children and young people from minorities, cultural or ethnic groups.

2.9 ARRIVAL AND DEPARTURE OF CHILDREN & YOUNG PEOPLE AT PFC ACTIVITIES  

  1. Arrival and Departure:

Where children or young people are present at the PFC facilities, participating in activities or camps organised by PFC other than occasions where they may be present under the care and control of their parents/guardians, the designated arrival and collection point for children and young people during such activities or camps shall be the entrance main fencing hall. PFC Officials shall be in place at the designated point and times set out in the Camp Brochure, namely

Each morning:- 

  1. For an early drop-off option of free play ahead of camp activities,
  2. to assist and facilitate their registration and logging in, and

Each evening:- 

  1. With the conclusion of camp activities,
  2. to assist and ensure each child or young person has their personal property, logging out and supervising the collection process.

Parents/guardians should be advised that under no circumstances 

  1. Is a child or young person permitted to arrive at or depart from an entrance point other than the designated point.
  2. is a child or young person permitted to walk unaccompanied and unsupervised unless with written consent from parents/guardians.
  • If a person other than the child’s or young person’s parents/guardian, shall be accompanying to or collecting the child or young person, PFC should be notified in writing from the parent/guardian giving signed authority and consent identifying the person.
  1. Late collection:

While PFC accepts that there may be extenuating circumstances or occurrences beyond the control of parents/guardians resulting in the late collection of children or young people at PFC, the issue of late collection of children presents PFC Officials with a potentially difficult supervisory situation. In such circumstances, it is not the responsibility of PFC Official to transport or make alternative arrangements to transport any child or young person home on behalf of parents who may have been delayed.

2.10 COMMUNICATION AND SOCIAL MEDIA

PFC acknowledge the significant impact that communication and social media technologies have for all children, young people and adults and, because of various formats available, PFC advocates & encourages they are used at all times safely, sensibly, securely and responsibly for their positive benefits and to minimise the potential negative or harmful uses for which they can be used.

2.11 SAFETY STATEMENT 

In conjunction with PFC statutory obligation under the Safety, Health and Welfare at Work Act 2005, it is the policy of PFC to promote the health, wellbeing and personal safety of all children; young people and adults involved in all activities associated with PFC. 

For that purpose, a Safety Statement has been prepared as required under the Safety, Health and Welfare Act, 2005 and it includes matters such as

  1. Roles and Responsibilities
  2. Identification of specific and potential risks.
  • Procedures in place for safeguarding against such risks.
  1. Accident procedures and fire safety procedures.

The Safety Statement may be inspected on request (see APPENDIX).

The Health and Safety Officer for PFC as required under the Act is: 

Name Olga Velma                      Email: olgavelma@gmail.com           Phone: (086) 216 0646

2.12 AWAY TRIPS AND TOURNAMENT TRAVEL

  1. Transport of Children
  2. Children being transported should have the express permission of parents/guardians to do so.
  3. Appropriate insurance should be in place by the transporter and duties conducted in accordance with relevant legislation including the use of seat belts.
  4. Only the permitted number of passengers should be allowed in specific transport.
  5. Clear itineraries for transport arrangements including collection and drop off details and contact details for the appropriate adults in charge should be provided.
  6. Personnel shall not allow themselves to be alone with any one Child when assisting with transport arrangements.
  7. The use of private cars may be necessary from time to time but where possible this should be avoided.
  8. Parents/guardians have a responsibility to ensure that they are fully aware of any transport arrangements and that they are happy with them.
  9. Children should be collected promptly and it is a matter for parents/guardians to make any necessary arrangements.
  10. In the event that a parent/guardian is late for collection or drop off immediate contact should be made with the contact person involved.
  11. In the event a Child is late being collected efforts should be made to contact the parent/guardian to make whatever other appropriate arrangements can be made.
  12. It is a matter for parents/guardians to arrange transport to events for Children unless specific arrangements are made.
  13. If a private arrangement is made between parents/guardians they should be aware that there are extra responsibilities placed on persons who transport players to events.
  1. Overnight and away trips

All PFC Officials, Volunteers and Members have a responsibility to ensure the safety of the fencers with whom they work as far as possible within the limits of their control. There are additional responsibilities placed on adults accompanying teams in relation to the organisation of away trips and overnights. 

The following general guidelines should be followed: 

 

  1. Trips away should be covered within the Clubs/Leagues Risk Assessment and Child

Safeguarding Statement 

  1. All adults who travel on away trips with Children should be carefully chosen and appropriately vetted.
  2. Written permission of parents/guardians shall be required for all overnight trips. Parents/Guardians should complete the Parent/Guardian Medical Consent Form disclosing any medical conditions or special needs of their Child/Children.
  3. A meeting with parents and Participants is useful to communicate travel times, competition details, other activities, gear requirements, medical requirements, special dietary needs and any other necessary details. Ground rules and behavioural expectations can also be discussed.
  4. Participants should sign a behaviour agreement.
  5. Any group socialisation should take place in communal areas (i.e. no group gatherings in bedrooms at all).
  6. Alcoholic drink, smoking and other illegal substances/activities shall be forbidden and adults are expected to act as appropriate role models in this respect.
  7. Lights out times should be enforced.
  8. The roles and responsibilities of adults participating in away trips should be clearly defined.
  9. The organising body should appoint a team manager/head of delegation for all away trips having overall responsibility for the Children’s wellbeing, behaviour and sleeping arrangements. Children should be informed at the outset to whom they can report any concerns they might have and shall be clearly encouraged to tell anybody if they should have a concern.
  10. On away trips, coaches should be accountable to the appointed team manager/head of delegation in all non-performance related matters.
  11. Where there are mixed teams there should be at least one female in the management/coaching structure.
  12. The team manager/head of delegation should submit a report as soon as possible after the trip recording any incidents/accidents or simply recording that no incidents arose.
  13. Adults should never share a room with a Child. Where the presence of an adult is absolutely necessary due to accommodation arrangements this should be agreed with parents/guardians in advance and arrangements made to ensure there should be an agreed number of children in the room with the adult.
  14. If Children are sharing rooms, it should be with those of the same age and sex, this should be agreed with parents/guardians in advance and should be strictly supervised.
  15. Adults should respect Children’s privacy and knock before entering rooms.
  16. Adults should avoid being alone with one Child. If talking separately, do so in an open environment, in view of others.
  17. Best practice is to ensure two coaches are on site for each team. Adequate Child ratios should always be maintained (this can depend on the ages of the Children, the nature of the activity involved or any special needs of the group). Ensure at least one adult of each gender with mixed parties and that there is adequate supervision at all times.
  18. Ensure that there is adequate insurance cover for the trip and that any incidents are correctly reported.
  19. Parents/Guardians should be informed as soon as possible if their Child suffers any significant injury, accident or becomes unwell.

3.0 PERSONNEL

3.1 PFC OFFICIALS AND VOLUNTEER PERSONNEL 

PFC is fully committed that all reasonable steps are taken to prevent unsuitable people from working with children and young people within its organisation and its onsite or offsite facilities. This commitment applies equally to those currently working in roles and positions, either paid (full-time/part-time) or unpaid (voluntary) within PFC and, any potential personal who may be recruited into either paid (fulltime/part-time) or unpaid (voluntary) positions within PFC in the future.

3.2 RECRUITMENT AND SELECTION OF PFC OFFICIALS/VOLUNTEERS

PFC has a duty and responsibility for having safe and careful recruitment processes in place in respect of all roles within its organisation. Reference checking, interviewing, attitude and relevant experience and qualifications are important components of this Recruitment and Selection process. 

3.3 GARDA VETTING OF PFC OFFICIALS/VOLUNTEERS 

In addition, recruitment will be subject to the process of vetting by the National Vetting Bureau in order to establish whether applicants have any criminal convictions or other past behaviour that suggests they are unsuitable to work with children or young people, or may present a risk to children or young people. 

Under Section 13(6) of the National Vetting Bureau (Children & Vulnerable Persons) Acts 2012 – 2016, a person under 18 years of age may undergo the Garda Vetting process with the of their parent/guardian. While a person under 16 years of age cannot undergo Garda Vetting under the National Vetting Bureau (Children & Vulnerable Persons) Acts 2012 – 2016, PFC will not consider any person under 17 years for any appointment as an Official.

3.4 MANAGEMENT OF PFC OFFICIALS/VOLUNTEERS 

Management at PFC will ensure that 

  1. PFC Officials are fully supported through responsible management,
  2. Procedures are in place to cover training, induction, supervision and the review of work practices.
  • PFC Official receive induction training including awareness of policies and procedures under

PFC Child Protection & Safeguarding Policy and Child Safeguarding Statement, iv.           PFC Officials shall be provided with a handbook pertaining to (iii) 

  1. Where PFC retains the services of freelance staff, such person(s) must agree to abide by the PFC Child Protection & Safeguarding Policy, in particular to uphold the Code of Conduct pertaining to PFC Officials.

3.5 INDUCTION AND TRAINING OF PFC PERSONNEL

PFC is fully committed to the education and training of all PFC Officials on all aspects of Child Protection, Child Safeguarding Statement and the PFC Child Protection & Safeguarding Policy. In accordance with Chapter 4 of the “Children First: National Guidance for the Protection and Welfare of Children” (2017), PFC shall provide copies of material and access to training as part of the induction programme for all existing and new PFC Officials that come within the remit of Principle 3.2 in order to 

  1. substantially reduce potential risk to children and young people and,
  2. help create positive child safe environment within PFC facilities.

3.6 SUPERVISION AND MONITORING OF PFC PERSONNEL 

PFC will continuously monitor and appraise all Officials at regular intervals (or following particular programme or events) to ensure that 

  1. they are carrying out their duties in accordance with their obligations under the Code of

Conduct, 

  1. fulfilling their role to the highest possible standards, and
  2. with due regard to their ‘duty of care’

to each child or young person that they may come in contact with during the course of their work. 

3.7 CHILDREN AND YOUNG PEOPLE IN LEADERSHIP ROLES 

While PFC encourage children and young people to avail of the opportunity of taking on leadership roles within the variety of activities available at PFC trainings and intends it to be an enjoyable and positive learning experience in life-skills development for a child or young person, it remains conscious that the child or young person acting in such a leadership role is under 18 years of age AND is still legally a child. 

PFC acknowledge their role and responsibility to such young people who take on such roles and shall ensure that all officials; players/participants, parents/spectators are cognisant of this and that they behave appropriately towards young people taking on such roles.

4.0 PREVENTION

(applicable to PFC organised activities)

4.1 CODES OF CONDUCT 

In order to further reduce the potential for risk of harm to any child or young person while using, visiting or otherwise present within the PFC facilities & amenities, as a preventative measure PFC has introduced a series of Code of Conducts which are applicable and unique to particular groups. 

A Code of Conduct is a set of rules outlining the responsibilities of or best practices for an individual or organisation. In this particular instance, it sets out clear guidance on the expected standards of behaviour of an individual person within particular groups whether employed by, using, visiting or otherwise present within the PFC facilities & amenities by requiring them to: 

  1. Be responsible and accountable for their conduct; and
  2. Abide by the relevant Role-Specific Codes of Conduct as outlined

4.2 CODE OF CONDUCT – CHILDREN AND YOUNG PEOPLE 

PFC acknowledges and embraces the importance of the role that children and young people play in our activities through a spirit of fairness and respect. Accordingly, each child or young person is invited to read and agree to abide by the Code of Conduct for Children and Young People as set out in the APPENDIX.

4.3 CODE OF CONDUCT – PARENTS/GUARDIANS 

PFC acknowledge that Parents/ Guardians have an influential role to play in assisting their children & young people to adopt positive attitudes through participation in sporting activities, including encouraging them to maintain an ongoing involvement in sport. Accordingly, Parents/Guardians are invited to read and agree to abide by the Code of Conduct for Parents/Guardians as set out in the APPENDIX. 

4.4 CODE OF CONDUCT – PFC OFFICIALS, COACHES AND VOLUNTEERS

All PFC Officials, Coaches and Volunteers should familiarise themselves with the all Codes of Conduct as set out in the PFC Child Protection and Safeguarding Policy, in particular this Code of Conduct. Accordingly, each member of PFC Official, Coaches and Volunteers are invited to read and agree to abide by the Code of Conduct for PFC Officials, Coaches and Volunteers as set out in the APPENDIX. 

4.5 OFF-DUTY CONDUCT – PFC OFFICIALS AND CHILDREN & YOUNG PEOPLE

At all times, members of PFC Officials must maintain a professional relationship with children and young people in particular during any off-duty contact, accordingly should follow the guidelines and policies as set out in the PFC Child Protection & Safeguarding Policy.

5.0 PROTECTION

5.1 MANDATED PERSON 

PFC shall, in accordance with Chapter 3.3.1 of the ‘Children First - National Guidance for the Protection and Welfare of Children’ (2011), select and appoint a Mandated Person. 

The Mandated Person for PFC is: 

Name Emilia Velma        Email: emilia.velma@icloud.com      Phone: (089) 414 5269

In the event that the Mandated Person is unavailable, the Deputy Mandated Person is: 

Name Emilia Velma        Email: emilia.velma@icloud.com      Phone: (089) 414 5269

In brief:

Mandated persons have two main legal obligations under the Children First Act 2015. These are: 

  1. To report the harm of children above a defined threshold to Tusla;
  2. To assist Tusla, if requested, in assessing a concern which has been the subject of a mandated report

5.2 DESIGNATED LIAISON PERSON  

Notwithstanding the selection and appointment of a person in the role of Mandated Person as set out in Section 5.1, PFC shall appoint a Designated Liaison Person in accordance with Chapter 4 of the ‘Children First - National Guidance for the Protection and Welfare of Children’ (2017). 

The persons selected and appointed to act as Mandated Person or Designated Liaison Person (including their respective Deputies) may be the same person.

In brief, the PFC Designated Liaison Officer will: 

i Act as a source of advice on child protection and safeguarding matters;  ii Co-ordinate action within PFC and with any other Child Protection Liaison Officers;  iii Liaise with the Child and Family Agency and An Garda Síochána and other agencies about suspected or actual cases of child abuse;

  • Be accessible to all PFC Officials;
  • shall ensure that s/he is knowledgeable about child protection and safeguarding and, that s/he undertakes any training considered necessary to keep updated on new developments including advising PFC of child protection and safeguarding training needs and where required, organise and/or facilitate training and workshops on the guidelines for child protection and safeguarding.

The Designated Liaison Person for PFC is: 

Name Emilia Velma        Email: emilia.velma@icloud.com       Phone: (089) 4145269

In the event that the Designated Liaison Person is unavailable, the Deputy Designated Liaison Person is: 

Name Gerardo Sosa Email: gerardososamerida@hotmail.com  Phone: (085) 7356380

5.3 RELEVANT PERSON 

By Section 14 of the Children’s First Act 2015 and Chapter 3 of the ‘Children First - National Guidance for the Protection and Welfare of Children’ (2017), the Relevant Person in respect of the PFC Child Safeguarding Statement is: 

Name Olga Velma          Email: olgavelma@gmail.com  Phone: (086) 216 0646

In the unlikely event that the Mandated Person / Deputy Mandated Person / Designated Liaison Person / Deputy Designated Liaison Person / Relevant Person are unavailable, please contact the PFC Chairman: 

Name Philip Lee                        Email: PLee@philiplee.ie                 Phone: (086) 831 8254

6.0 PROCEDURES

6.1 REASONABLE GROUNDS FOR REPORTING SUSPICIONS OR CONCERNS

Child abuse can often be difficult to identify and may present in many forms. The ability to recognise child abuse depends as much on a person’s willingness to accept the possibility of its existence as it does on their knowledge and information. It is important to stress that no singular indicator should be seen as conclusive in itself of abuse.

Mindful of reporting obligations under the Criminal Justice (Withholding of Information on Offences Against Children and Vulnerable Persons) Bill, 2012 the Statutory Authorities should always be informed when a person has reasonable grounds for concern that a child may have been abused or is being abused, or is at risk of abuse.

6.2 IMPEDIMENTS FOR REPORTING SUSPICIONS OR CONCERNS

Despite the welfare and protection of the child or young person being of the paramount concern, impediments can exist that inhibit the early notification personal and/or organisational to the relevant authorities, for example; 

  1. Unfamiliarity with the Signs and Symptoms of Abuse and/or Neglect
  2. Social and Cultural concerns
  3. Personal concerns (Uncertainty and fear)
  4. Agency or organisational barriers
  5. Reporting
  6. Concerns regarding outcomes of filing a Report

6.3 RESPONDING TO, REPORTING & RECORDING OF DISCLOSURES

PFC affirms that all allegations of abuse shall always be taken seriously. False allegations of abuse from children or young people are very rare so if a child or young person discloses or indicates they have been/are being abused or, information is obtained which gives concern that a child or young person is being abused, the disclosure/information must be acted on as soon as possible in line with the following procedures;

  1. Responding to Disclosures:

When a child or young person makes a disclosure or gives information of suspected abuse, the person receiving the disclosure must;

DO

  • Stay calm – Do not rush into taking rash or inappropriate actions.
  • Reassure the child – That they are not to blame
  • Listen sympathetically – To what the child says
  • Be compassionate - Understand that the child or young person has decided to say something very important to them
  • Be honest – Tell the child or young person that it is not possible to keep this information secret
  • Keep questions to a minimum – Only ask questions to clarify what the child or young person has said.
  • Ensure you clearly understand what the child or young person has said – So that the information can be recorded carefully and accurately
  • Consult with - The Mandated Person ensuring that all the information is communicated accurately.
  • Maintain Confidentiality – All incidents will be treated with an open mind and handled fairly and equitably. Information will only be shared on a ‘need to know’ basis.
  • Ensure the safety of the young person – if urgent medical attention is required then call an ambulance, inform the attending medical staff/nurses/doctors of the concerns and making them aware that it is a child protection issue.

DON’T

  • Don’t panic – or allow your feelings to be evident.
  • Don’t make promises you cannot keep or agree to keep secrets – explain that you will need to tell other people
  • Don’t make the child or young person repeat the story unnecessarily.
  • Don’t probe for more information than is offered
  • Don’t speculate, make assumptions, or make any judgmental statements against the person who made the allegation.
  • Don’t approach the alleged abuser.
  • Don’t delay – in making the report to the Mandated Person.
  • Don’t speculate or make assumptions.
  • Don’t take sole responsibility.

If a person fears that a child or young person might be in immediate danger, they should directly contact the Child and Family Agency (TUSLA) immediately.

If the Child and Family Agency (TUSLA) cannot be contacted/is unavailable or, in case of out-of-hours times, contact An Garda Siochána.

  1. Sharing concerns with parents/guardians:

Where there are reasonable causes for concerns that the parent(s)/guardians of the child or young person may be responsible for or, know about the abuse, sharing concerns with the parent(s)/guardian may place the child or young person at further significant risk or harm. 

  1. Recording to Disclosures:

A written record of all the information about the alleged abuse whether disclosed/observed/suspected must be made as soon as possible using the Standard Reporting Form This record should be done irrespective of whether the report is subsequently forwarded to the Child and Family Agency or An Garda Síochána. The advice or assistance of the Mandated Person should be sought if necessary. 

  1. Reporting of Disclosures:

The completed Standard Reporting Form shall be forwarded to the appropriate authorities through the Mandated Person or in their absence, the Deputy Mandated Person. In case of emergency, the Report can be made verbally by the informer initially to the relevant statutory authority and then, followed up in writing using the Standard TUSLA Reporting Form.

6.4 LEGAL OBLIGATIONS TO REPORTING SUSPICIONS AND CONCERNS

The Criminal Justice (Withholding of Information on Offences against Children and Vulnerable Adults) Act 2012 created an offence of withholding information concerning specified offences committed against a child or vulnerable person, and arises where a person;

  • know or believe that a specified offence has been committed against a child or vulnerable person, and
  • he or she has information which would be of material assistance in securing the apprehension, prosecution or conviction of another person for that offence, and fails without reasonable excuse to disclose that information as soon as it is practicable to do so to a member of the Garda Síochána.

6.5 LEGAL PROTECTION FOR REPORTING SUSPICIONS OR CONCERNS

The Protection for Persons Reporting Child Abuse Act, 1998 provides immunity from civil liability to persons who report child abuse ‘reasonably and in good faith’ to designated officers of the Child and Family Agency or An Garda Siochána. The act also covers the offence of ‘false reporting’. The main provisions of the Act are:

  1. The provision of immunity from civil liability to any person who reports child abuse “reasonably and in good faith” to designated officers of the Child and Family Agency (TUSLA) or any member of An Garda Siochána;
  2. The provision of significant protection for employees who report child abuse. These protections cover all employees and all forms of discrimination up to and including, dismissal;
  3. The creation of a new offence of false reporting of child abuse where a person makes a report of child abuse to the appropriate authorities “knowing that statement to be false”. This is a new criminal offence designed to protect innocent persons from malicious reports.

Children’s First Act 2015:

Section 16(3) of the Children’s First Act 2015 provides for protection from civil liability for Mandated Persons reporting suspicions or concerns if required to share information with TUSLA when assisting in the assessment of risk to a child.

6.6 CONFIDENTIALITY

PFC is committed to ensuring people’s right to confidentiality and, that it should be maintained in respect of all issues and people concerned in cases of abuse, welfare or bad practice. Accordingly, the rights of both the child and the person about whom the complaint has been made are protected.

Notwithstanding, guarantee of total confidentiality or undertakings regarding secrecy cannot be given, as the best interests and welfare of the child or young person will supersede all other considerations.

6.7 ALLEGATIONS AGAINST PFC OFFICIALS, COACHES OR VOLUNTEERS

In the event of an allegation(s) being made against a member or members of PFC Officials, the protection of the child/young person is the first and paramount consideration, and to ensure that no child or young person is exposed to unnecessary risk.

PFC, in having a dual responsibility to both the child or young person and the PFC Officials shall as a matter of urgency take any necessary protective measures or actions that shall;     be proportionate to the level of risk and

  • where an allegation of child abuse against a PFC Official is received, it will be assessed promptly and carefully.
  • consider any action to be taken following the report shall be based on an opinion formed ‘reasonably and in good faith’.
  • not unreasonably penalise the PFC Official, financially or otherwise, unless necessary to protect children.
  • if it so decides that, based on reasonable grounds for concern, as outlined in Principle 6.1 PFC Child Protection & Safeguarding Policy, such grounds do exist, a formal report shall be made to the Child and Family Agency (TUSLA).

PFC and its designated personnel will take care to ensure that any actions taken by them do not undermine/compromise/frustrate any investigations and/or assessments being carried out by the Child and Family Agency or An Garda Síochána. Accordingly, PFC shall maintain a close liaison with the statutory authorities to achieve this.

6.8 ‘WHISTLE-BLOWING’

‘Whistle-blowing’ is a warning system whereby concerns or suspicions can be raised regarding allegations of abuse; inappropriate conduct or practices within an organisation, its facilities or by individual(s) associated with it. There may be circumstances where individual Officials of PFC; children and young people feel that they are unable to raise concerns or suspicions regarding alleged incidents of abuse within PFC and its environment because they believe or have a reasonable doubt that these concerns or suspicions would not be taken seriously or dealt with adequately. Accordingly, PFC shall:

  1. remind all members of PFC Officials that, following their statutory obligation under the Criminal Justice (Withholding of Information on Offences Against Children and Vulnerable Persons) Act, 2012, they have a legal duty and obligation to raise their concerns or suspicions with the appropriate authorities where they believe that a child or young person is being abused or is at serious risk of harm.
  2. fully support and protect any member of PFC Officials who, in good faith, reports his or her concern that a colleague is, or may be abusing a child or young person.
  3. remind PFC Officials of the legal protection accorded to them under the Protection for Persons Reporting Child Abuse Act, 1998 (Principle 6.11, PFC Child Protection & Safeguarding Policy)

The PFC ‘Whistle-blower’ Contact Person is:

Name: Dave McConnell                  Email: mcconnej@tcd.ie                    Phone: (087) 7851116

6.9 DISCIPLINE

PFC will take disciplinary action against any official/volunteer/member that is found to have breached the PFC Child Protection and Safeguarding Policy including the making of false and malicious allegations. Possible sanction measure(s) that may be taken include:

 

  • verbal and/or written warning;
  • additional training and/or mentoring to address behaviour and conduct;
  • suspension or termination of PFC membership rights, privileges or benefits;
  • suspension or         cancellation       of         any       contractual        agreement        between            PFC and official/volunteer/member;
  • suspension from participation or involvement in any role or activity at PFC for a period of time or permanent termination;
  • any other form of discipline that PFC considers to be reasonable and appropriate.

6.10 ANONYMOUS COMPLAINTS

Anonymous complaints can be difficult to deal with but under no circumstances, shall they be ignored as the safety and welfare of the child/children is the paramount consideration in all cases. Therefore, any such complaints relating to possible abuse or inappropriate behaviour should be brought to the attention of the Mandated Person.

Rumours can have a detrimental effect to a safe environment for children and young people and, potentially compromise the smooth and efficient running of activities. Accordingly, any member of PFC Officials should bring any rumours (including insinuations or innuendos) relating to possible abuse or inappropriate behaviours to the attention of the Mandated Person

6.11 VEXATIOUS COMPLAINTS & VICTIMISATION

PFC strives to ensure its complaints procedure is conducted with the utmost integrity and on the principle of natural justice. However, if at any point during the complaint process, the Mandated Person or in their absence, the Deputy Mandated Person or, the Designated Liaison Person or in their absence, the Deputy Liaison Person considers that a complainant has knowingly made an untrue complaint or, that the complaint made is vexatious or malicious, the matter may be referred to the PFC Chairman.

Having regards to all the circumstances of the matter, the PFC Chairman may consider the matter to be of such gravity that it should be referred to An Garda Síochána for their consideration if a person has knowingly made an untrue complaint or, that the complaint made is vexatious or malicious.

6.12 RECKLESS ENDANGERMENT OF CHILDREN

The Criminal Justice Act 2006 provides for an offence of “reckless endangerment of children”. This offence may be committed by a person who has authority or control over a child or an abuser and who intentionally or recklessly endangers a child by:

  1. Causing or permitting any child to be placed or left in a situation which creates a substantial risk to the child of being a victim of serious harm or sexual abuse or,
  2. failing to take reasonable steps to protect a child from such a risk while knowing that the child is in such a situation.

6.13 REASONABLE CHASTISEMENT OF CHILDREN

Section 28 of the Children’s First Act 2015 has removed the defence of ‘reasonable chastisement’ from the common law which means that if any parent / guardian / carer who administers corporal punishment to a child or young person, s/he will no longer be able to rely on a defence of ‘reasonable chastisement’ should the matter end up in a court of law.

7.0 PROCESS

7.1 PFC OFFICIALS

No PFC Officials shall investigate allegations of abuse or decide whether or not a child or young person is/has been abused.

PFC Officials are reminded that the possibility that someone may be abusing a child or young person, in particular if they suspect that it is someone they know, will raise personal feelings and concerns. Although it can be difficult to report such matters, PFC Officials must remember that:

  • the welfare of the child is paramount
  • being vigilant helps to protect children
  • everyone has a duty of care to report any concerns they have immediately
  • a good reporting structure ensures that concerns are dealt with fairly

7.2 INVESTIGATIVE PROCESS – STATUTORY AUTHORITIES

 

Only An Garda Síochána and the Child & Family Agency (TUSLA) have the responsibilities of investigating allegations of the abuse of children, young people and vulnerable persons in Ireland have very separate and distinct roles with regard to the protection of children, young people and vulnerable persons.

An Garda Síochána:- Only Gardaí can investigate allegations of a criminal offence against a child, young person or vulnerable person. It is the role of the Child & Family Agency to provide the necessary support and monitoring of children, young persons or vulnerable persons at risk. Notwithstanding, about the investigation of criminal offences against a child, young people and vulnerable persons, legislation such as the Criminal Justice (Withholding Information on Offences Against Children and Vulnerable Adults) Act 2012 requires any person who has evidence that a person has committed a serious offence against a child or vulnerable person must provide the Gardaí with that information so that the Gardaí can investigate that alleged crime.

Child & Family Agency (TUSLA):- The Children’s First Act 2015 address the role of the Child and Family Agency (TUSLA). It will require that relevant persons in a position to assess children at risk of abuse must provide the Child and Family Agency (TUSLA) with the information necessary to monitor and provide support to a child, young person or vulnerable person who may have been abused.    

APPENDIX A: 

CODE OF CONDUCT, PFC OFFICIALS, COACHES AND VOLUNTEERS

As a PFC Official; Coaches and Volunteers, I agree that I should:

  • Ensure the safety of all children by careful supervision, proper pre-planning of coaching/training/playing sessions, and using safe methods at all times.
  • Actively encourage all children and young people not to discriminate against ANY person on the grounds of religious beliefs, race, gender, social class or lack of ability.
  • Emphasise fun and participation.
  • Always be positive and promote the objectives of PFC at all times.
  • Report any incidents of alleged abuse or suspicions of abuse IMMEDIATELY to the Mandated Person or in their absence, the Deputy Mandated Person.
  • Report ALL accidents or incidents to the Mandated Person or in their absence, the Deputy Mandated Person.
  • Subject to competency, administer minor First Aid in the presence of others and where necessary, refer more serious incidents to the appropriately qualified PFC Officials.
  • Have access to the telephone for immediate contact with emergency services if required.
  • Foster teamwork to ensure the safety of other players/participants.
  • Ensure the rights and responsibilities of players/participants are enforced.
  • Maintain confidentiality about sensitive information.
  • Be a positive role model (disciplined/committed/punctual), remembering that children learn by example.
  • Refrain from smoking and consumption of alcohol before and during activities.
  • Never ask anyone to keep secrets of any kind.
  • Ensure that all those working with children and young people do so under the guidance of the coach.
  • As a coach, keep my knowledge updated through Continuous Professional Development (CPD).
  • Protect me from false accusations by:
    • Not spending excessive amounts of time alone with children away from others. o Avoid taking children alone in a car on journeys, however short. o Avoid ANY communications by mobile phone/email / social network sites with any child or young person.
    • Never take children or young people.
    • Not administering First Aid involving the removal of a child’s or young person’s clothing unless in the presence of others.

As a PFC Official, Coaches and Volunteers, I will NOT:

  • Use any form of physical punishment or physical force on a child or young person
  • Allow any rough or dangerous play, bullying, or the use of bad or obscene language, or inappropriate gestures or behaviours
  • Not let any allegations of abuse of any kind go unchallenged or unrecorded.
  • Fail to record any incident or accident in the PFC Incident/Accident Book, including notifying the parent/guardian.
  • Exert undue influence over a participant to obtain personal benefit or reward.
  • Abuse children and/or young people by engaging in:
  • Rough physical games; o Sexually provocative games or;
    • Allow or engage in inappropriate touching of any kind, and/or make sexually suggestive comments about or to a child or young person and,
    • Emotional abuse or other inappropriate conduct through innuendo, flirting or inappropriate gestures; terminology and commentary.
  • Take measurements or engage in certain types of fitness testing without the presence of another adult.
  • Undertake any form of therapy (such as hypnosis etc.) in the training of children or young people

Any misdemeanour; general misbehaviour or breach of this Code of Conduct by a member of the PFC Official, Coach or Volunteer, involving a child or young person will be dealt with immediately and reported to the PFC Mandated Person or in the event of their absence, the Deputy Mandated Person who may initiate in appropriate disciplinary measures.

Subject to the principles of fair and natural justice of any disciplinary process, persistent breaches of the Code of Conduct may result in the dismissal from PFC of an Official / Coach /Volunteer.

Dismissal of a PFC Official(s) / Coach / Volunteer from PFC may be appealed with the final arbitration determined by the appropriate authorities within PFC.

APPENDIX B: 

CODE OF CONDUCT, PFC OFFICIALS, COACHES AND VOLUNTEERS

Parents / Guardians are EXPECTED to:

  • Complete and return without delay, any Consent Form(s) about their child’s or young person’s participation at PFC.
  • Deliver and collect the child or young person punctually to and from PFC.
  • Ensure their child or young person is properly and adequately attired for the weather conditions of the time, including shorts, shirt, socks, tracksuit, sweat-tops, hat, gloves, sun creams & lotions etc…
  • Detail any health concerns about the child on the relevant Consent Form, in particular any pre-existing injuries; allergies; breathing or chest conditions. Any changes in the state of the child’s health should be reported to PFC Officials including coaches prior to any activities or coaching sessions.
  • Inform PFC of any physical or learning difficulty which may inhibit or curtail their child’s ability to fully understand and follow instruction or guidance while participating in activities or coaching sessions.
  • Inform PFC in good time if the child or young person is to be collected early from any activities or coaching sessions.

Parents / Guardians SHOULD:

  • Encourage their child to play by the rules and teach them that they can only do their best i.e.

focus on effort rather than performance.

  • Behave responsibly on the sidelines.
  • Show appreciation and support the coach.
  • Ensure the child or young person is punctual.
  • Be realistic.
  • Provide their child or young person with proper clothing and equipment.
  • Ensure their child‘s or young person’s hygiene and nutritional needs are met.
  • Accept the official’s judgement
  • Acknowledge the importance and role of PFC Officials, Coaches and Volunteers who often provide their time for free to ensure children’s participation in sports.
  • Promote their child’s or young person’s participation in playing sports for fun.
  • Not ignore or dismiss complaints expressed by a child or young person.
  • Not treat or regard PFC, its facilities & amenities as a ‘child-minding’ service

Parents / Guardians have the RIGHT to:

 

  • Know their child or young person is safe.
  • Be informed of any problems or concerns relating to their children.
  • Be informed if their child or young person is injured.
  • Contribute to decisions within the organisation/club.
  • Provide or contribute feedback to PFC regarding its organisation and activities.
  • Complain to PFC regarding any concerns or failures to maintain the high standards of care and attention of their child and/or young person, including coaching/supervision of activities.

Any misdemeanours and breaches of this Code of Conduct will be dealt with immediately by PFC Officials or other volunteers.

 

Persistent concerns or breaches will result in the parent/guardian being asked not to attend activities if their presence is detrimental to the child’s or young person’s safety & welfare.

 

The ultimate action should the behaviours of a parent/guardian continue to breach the Code of Conduct for Parents / Guardians, may mean that Management at PFC regrettably asks the child or young person to leave.